BYLAWS OF THE WHITEMAN AIRPORT ASSOCIATION
Adopted October 18, 2003
ARTICLE 1. ORGANIZATION, OFFICES AND PURPOSE
SECTION 1. ORGANIZATION
The name of this Organization shall be Whiteman Airport Association
SECTION 2. PRINCIPAL OFFICE
The principal office of the Organization for transaction of business is located in the County of Los Angeles, State of California at Whiteman Airport, 12653 Osborne St. Pacoima, Ca. 91331
SECTION 3. PURPOSE
The purpose of the Organization is to promote and preserve the safe and efficient operation of Whiteman Airport to the benefit of the tenants and users of the airport, and the community, and to advance public understanding and interest in the beneficial use and utilization of aviation through educational and charitable means.
ARTICLE II. MEMBERSHIP
SECTION 1. ELIGIBILITY OF MEMBERSHIP
Membership in the Association shall be open to those who concur with and support the principles of the Association as established in its statement of Purpose of the By-Laws. Prospective members will be provided with a suitable application form. The form will provide for the applicant, when undertaking membership, to acknowledge an understanding and acceptance of the principles of the Association.
SECTION 2. DUES
The annual dues payable to the Organization by members shall be an amount voted upon by the membership. Dues shall be payable for the first year on admission to membership and annually in January. A member, on learning of the amount of dues, may avoid liability for the dues by promptly resigning his membership.
SECTION 3. MEMBERSHIP RECORD
The secretary shall keep a record of the name and address of each member. The record of names and addressís of the members of this Organization shall constitute the membership list of this Association and shall not be used, in whole or in part, by any person for any purpose not reasonably related to a memberís interest as a member.
SECTION 4. NONLIABILITY OF MEMBERS
A member of the Association shall not, solely because of such membership, be personally liable for the debts, obligations, or liabilities of the Association.
SECTION 5. TERMINATION OF MEMBER
a. Causes. The membership and all rights of membership shall automatically terminate on the occurrence of any of the following causes.
1. The voluntary resignation of a member.
2. The death of a member.
3. The nonpayment of dues, subject to the limitations set forth in section 5(b) of this Article
b. Nonpayment of Dues. The membership of any member who fails to pay his dues when due or within sixty days thereafter shall automatically terminate at the end of such sixty-day period
c. Removal from Membership. Members may be removed from the membership in the Association, by a three quarters (3/4ths) vote of a quorum of the membership, provided that such member has been given prior notice that such action may take place, and the member has been given opportunity to address the membership as to why such action should not be taken.
ARTICLE III. MEETINGS OF MEMBERS
SECTION. 1. PLACE
Meetings of members shall be held at monthly, at a location determined by the Board of Directors.
SECTION 2. ANNUAL AND OTHER REGULAR
The members shall meet annually at a date, time, and place set by the Board of directors for the purpose of transacting such proper business as may come before the meeting, including the election of Officers. If the election of Officers shall not occur at such meeting of the members, the Board shall cause the election of Officers to be held at a special meeting of members called and held as soon as is reasonably possible after the adjournment of the regular meeting of the members. Members shall be notified as in section 4 of this Article
SECTION 3. SPECIAL MEETINGS
Special meetings may be called by the President and/or the Board of Directors, or by a majority of the members upon a ten-day written notice to the membership. In the call for a special meeting the exact purpose of the meeting shall be stated and no other business shall be transacted at said meeting.
SECTION 4. NOTICE OF MEETINGS
Written notice of the annual meetings and all other meetings of members shall be E-Mailed, posted on the website or mailed by United States mail, not less than ten business days before the date of the meeting to each member.
SECTION 5. CONTENTS OF NOTICE.
The notice shall state the place, date, and time of the meeting. The notice of any meeting at which Officers are to be elected shall include the names of all those who are nominees at the time the notice is given to the members.
SECTION 6. QUORUM
A majority of the members in good standing present at a regular meeting shall constitute a quorum for the transaction of business at said meeting.
SECTION 7. VOTING OF MEMBERSHIP
One Vote per Member. Each voting member is entitled to one vote on each matter submitted to a vote of the members.
SECTION 8. CONDUCT OF MEETINGS
a. President. The President of the Association shall preside over the meetings of the members or, in his absence; the 1st Vice-President presides over the meeting of the members. In the case the 1st Vice-President is unavailable the 2nd Vice-President shall preside. If the 2nd Vice-President is unavailable then the President will choose someone to preside at the meeting.
b. Secretary of Meetings. The Secretary of the Association shall act as the secretary of all meetings of members, provided that, in his absence, the President of the Association shall appoint another person to act as the secretary of the meetings.
c. Rules of Order. Robertís Rules of Order, as may be amended from time to time, shall govern the meetings of members insofar as such rules are not inconsistent with or in conflict with these Bylaws.
ARTICLE IV. OFFICERS
SECTION 1. NUMBER AND TITLES
The Officers of the Association shall be President, 1st Vice-President, 2nd Vice-President, Secretary, and Treasurer. They shall also be known as the Board of Directors.
SECTION 2. QUALIFICATION
The Officers of the Association shall be residents of the State of California and shall also be members of the association for a minimum period of one year prior to their election to office.
SECTION 3. TERMS OF
The Officers shall be elected by the members at each annual meeting of the members as prescribed in Article III Section 2 of these Bylaws. Any officer may resign at any time on written notice to the Association without All vacancies shall be filled by selection and vote of the Board of Directors, except the office of President, to which the 1st Vice-President shall succeed.
SECTION 4. DUTIES OF OFFICERS
a. President. The President shall preside at all meetings of the members. He/She shall sign in the name of the association all correspondence committing or in any way binding the Association. He shall coordinate the activities of the Association and promote the general welfare of the Association; shall appoint all committee chairs (with the approval of the board) unless otherwise specified; shall carry out the collective wishes of the members. He/she shall perform such other duties as specified in Robertís Rules of Order. 1st and 2nd Vice-President. The 1st or 2nd Vice-President shall perform the duties of the President in the absence or disability of the President and in such event shall be vested with his powers.
b. Secretary. The Secretary shall handle all correspondence, maintain a register of membership, and keep a book of minutes of the meeting. The book and records shall be open to inspection by any member at any reasonable time.
c. Treasurer. The Treasurer shall exercise general supervision of the business affairs of the Association and collect all fees, dues and assessments.
SECTION 5. DUTIES OF THE BOARD.
It is the responsibility of the Board of Directors to formulate and adopt policy for the Association with the approval of the membership. This policy involves general direction and activity of the Association. The board shall be required to authorize the expenditure of any funds not budgeted, and may at its discretion select an auditor to conduct an audit of the organizationís books.
SECTION 6. BOARD MEETINGS
Meetings of the Board of Directors shall be called at on a monthly basis, or as determined by the Board of Directors.
a. The transactions of any meeting of the Board of Directors however called and noticed or wherever held, shall be valid if a majority of the Officers are present.
ARTICLE V. COMMITTEES
The Board of Directors shall appoint all Standing, Ad Hoc and other Special committees. It shall be the privilege of each chairman to choose his or her own committee members.
a. Board Members are not precluded from serving as Chairman or member of a Committee
b. All committees shall be confined to their area of concern and shall make recommendations to the Board of Directors for action.
ARTICLE VI. AMENDEMNT OF THE BYLAWS
a. These Bylaws may be amended at
a regular or special meeting of the membership by a vote of two-thirds
of those present.
b. Proposed Amendments may be submitted by a Bylaws Committee or the Board to the membership for approval.
c. An amendment shall be in effect immediately upon conclusion of the voting unless otherwise ordered by the membership or otherwise provided within the amendment itself, and shall be announced in the organization newsletter to the membership as soon as practicable after its adoption.
d. Bylaw changes must be submitted to the membership in writing 30 days prior to the meeting in which a vote is taken. The Bylaw change must include the Bylaw in original form along with the change.
ARTICLE VII. ASSOCIATION RECORDS AND REPORTS
SECTION 1. RECORDS
The Association shall keep adequate and correct records of accounts and minutes of the proceedings of its members, Board and committees of the Board. The Association shall also keep a record of its members, giving their names and addresses. The minutes shall be kept in either written form or in any other form capable of being converted to written form.
SECTION 2. ANNUAL REPORT
The Board shall cause an annual report to be made available at a regular meeting or at its option, sent to the members not later than 120 days after the close of the Associationís calendar or fiscal year. The report shall summarize the principal activities of the Association and shall include a financial report from the Treasurer
ARTICLE VIII. ON DISSOLUTION
Upon the dissolution or winding up of the Organization. Its assets remaining after payment, or provision for payment of all debts and liabilities of this Organization shall be distributed to a nonprofit fund, foundation or Organization which is organized and operated exclusively for charitable purposes and which has established its tax exempt status under Section 501(c)(3) of the Internal Revenue Code.
Respectfully Submitted October 18,
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